Dinner Party Checklist & Step-by-Step Planning Guide

Posted on May 4th, 2011

by Paul Hegeman

Categories:

How To’s

Things to Consider when Planning a Dinner Party

Most successful dinner parties are planned well in advance. By doing so you will not only relieve yourself of unnecessary stress but you will guarantee that the night goes perfectly smooth and that you are there to enjoy the evening as much as your guests.

The following are some items you will want to consider and plan well before the night of your next dinner party. Each part of the puzzle is pre-planned and prepared at a designated time.

Send invites with occasion, theme (if any), time, address and an rsvp contact.
Confirm attendees.
Include other items on your shopping list that you may also need, i.e. coffee, tea, mixers, alcohol, wine, candles etc.
Polish all the cutlery.
Check the glassware and wash and polish if need be.
Check your crockery. Do you have enough? Is it chipped?
Choose your table settings if any.
Do you have enough chairs?
Set the table for a test as you will on the day.
Choose the music for the dinner? Make your playlist in advance.
Organize candles or lighting for the evening. Do not underestimate the music and lighting, a dinner party is about all the senses not just the ones on your tongue.
Tidy up.
Know the number for your local taxi or make up a spare bed or two in case some of your guests are unable to drive.
Match wines to your menu.
Are there any dietary requirements your guests may have? Celiac, vegetarian, vegan, allergies etc.
Chill the wine. Learn more on the right wine serving temperatures, wine viscosity and decanting.

With all of these tasks out of the way you can get back to focusing on the food you will be serving. The key to success on the food front is to plan, plan, plan and plan, and by that I simply mean the following 4 items:

Write out Your Menu

This is what you are serving, and to see it written in front of you keeps you on track. Even the best and most practiced musician’s play to a song list, plus it is vital to the remaining 3 items.

Write a Shopping List

Write your shopping list from the menu and the recipes you will need on the night.

Write a Prep List

If you don’t write it down, there is a good chance you will miss it. Professional kitchens work from prep lists all day right up to service time, if you do the same (even days before) you will have a stress free night.

Write a Running Order

Ever wonder how when you’re at a wedding (a good one that is) how the kitchen manages to get everyone fed on time and how one course flows to the other so seamlessly? Well I can assure you, the kitchen is not winging it.

They are running to a very precise time flow. Each part of the puzzle is pre-planned and prepared at a designated time. This blueprint for how and when the kitchens tasks will be done can be called everything from a ‘Running Order’ to ‘Work Flow’. Whatever you call it, the important thing is to make sure you have one.

Below is a sample menu, prep list and running order are for a dinner party, I have not included a shopping list as that is pretty self explanatory. Let’s assume in this case the guests are arriving at 7:00 pm and dinner will be served at 7:40 pm.

Prep List

3 Days Out

Reduce Balsamic

2 Days Out

Lemon vinaigrette
Chili lime & gin marinade
Prepare spiced cashews

1 Day Out

Order oysters, salmon & crab
Blanch Asparagus
Cut Prosciutto
Beurre blanc prep
Amaretto Mascarpone

On The Day

Set the table in the morning, (that way you get this task out of the way early while you still have time).
Pick up seafood
Pick crab
Clean salmon fillets if needed
Clean oysters if needed (check for bits of shell)
Pick spinach
Dice avocado
Cut baby herbs
Wrap Salmon
Halve peaches (leave them out of fridge now, to allow them to come to room temperature).

Running Order

6:00 pm

Assemble asparagus bites
Top oysters with marinade

6:20

Sear Salmon
Make reduction for beurre blanc

6:40 pm